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ANCSDA holds documentation clinic for benefitting communities

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ANAMBRA State Community and Social Development Agency, ANCSDA currently implementing the World Bank Assisted Community and Social Development Project-Additional Financing (CSDP-AF),has organised a “Documentation Clinic” involving all Chairmen and Secretaries of the Community Project Management Committees (CPMC) and Group Project Management Committees (GPMC) of the 37 communities in the state currently benefitting from the project.

Press release made available by the Communications head of ANCSDA,  Nnamdi Onuzulike  said that

the CPMC and GPMC are the committees elected by the community/group members to implement the approved Community Development Plan (CDP) and Group Development Plan (GDP) respectively under CSDP-AF.

According to  him, at  the Documentation Clinic, each of the benefitting communities and vulnerable groups being represented by their CPMC/GPMC chairmen and secretaries have their project implementation file/records properly checked and scrutinized to ensure that all relevant documents are available in their project files and up-to-date.

He disclosed that each community and  group were made to go through the Operations Department led by its Manager, Mrs Uche Nwaizugbo, for checks on operational activity records such as bill of quantity (BOQ), environmental plans, maintenance and sustainability plans, meeting records, Project sign posts, disclosure boards etc.

They  were also at the  Monitoring and Evaluation Department to check for monitoring and supervision records, compliance to BOQ standards, data records, keeping to timelines with agreed milestones etc

They went through the Project Internal Auditor, Mrs Stella Amaduche ACA, and, the Finance and  Admin Department t led by its Manager, Mr Francis Madubuonu’s offices to ensure that all their book keeping records, receipts, invoices, banking documents/records and other financial documents  were  in their files and up-to-date ‘ with our mirror files for each community and vulnerable group in our office’.

According to the GM ANCSDA, Mr Chudi Mojekwu, ‘it was a greatly tasking exercise both for the invited CPMC/GPMC members of the 37 communities and the entire staff of the agency but we were very happy with the overall success of the exercise in which their project file documents were properly regularised.’

 

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